Office

Creating a New Contact

Posted on by Jeff Feiertag

To Create a New Contact in Outlook:

  • Choose People in the Navigation Bar on the bottom of your screen.
  • Choose the New Contact option.  A window will display for you to input the New Contact information.
  • Type in the contact information including name, email address, phone numbers, etc.
  • Choose the Save & Close option on the Ribbon to save the contact information.

Using Outlook Calendar to Schedule an Appointment

Posted on by Jeff Feiertag

To Schedule an Appointment Using the Outlook Calendar:

  • Choose Calendar on the Navigation Bar on the bottom of the screen .
  • Choose the date for your appointment.
  • Choose the New Appointment option on the Ribbon to display an Appointment Window.
  • Fill in details in the Appointment Window including name, start time, end time, reminder setting, notes, etc.
  • Choose the Recurrence button on the Ribbon if your appointment will occur regularly
  • Choose the Save & Close on the Ribbon.

Outlook will show the appointment on the calendar.  If you would like to view the details of the appointment, use the mouse to double click on the appointment.

Reorganizing Slides in a PowerPoint Presentation

Posted on by Jeff Feiertag

To Reorganize Slides in Slide Sorter View:

  • View slides in the Slide Sorter View.
  • Choose the slide you would like to move and drag it to the new location in your PowerPoint presentation using your mouse.
    • You may choose to move more than one slide at a time.  To move more than one slide at a time, press the Control key and use the mouse to click on each slide.  Use the mouse to drag the slides to the new location in your PowerPoint presentation.

To Reorganize Slides in Normal View:

  • View slides in Normal View.
  • Choose the slide you would like to move and drag it to the new location in your PowerPoint presentation using your mouse.
    • You may choose to move more than one slide at a time.  To move more than one slide at a time, press the Control key and use the mouse to click on each slide.  Use the mouse to drag the slides to the new location in your PowerPoint presentation.

Inserting New Slides in a PowerPoint Presentation

Posted on by Jeff Feiertag

To Insert a New Slide in a PowerPoint Presentation:

  • Choose the thumbnail of the slide that is directly before the location you would like to insert a new slide.
  • Choose the Home tab on the Ribbon.
  • Click on the top section of the New Slide option if you would like to add a slide with the same layout as the slide you choose in the first step.
  • Click on the bottom section of the New Slide option if you would like to choose a new slide layout from the Slide Gallery.
  • Choose a Slide Layout.  A new slide will be added directly after the slide you chose in step 1.

Adding Animation Effects to a PowerPoint Presentation

Posted on by Jeff Feiertag

To Add Animation Effects to a PowerPoint Presentation:

  • Choose the slide you to which you would like to add animation effects.
  • Choose the Animations tab on the Ribbon.
  • Use the arrows to scroll through animation effect options.
  • Choose your desired animation effect.    A numeric symbol will appear on the slide  indicating an animation effect has been added to that slide.  You can preview the animation effect by choosing Preview on the Ribbon.

 

Adding Slide Transitions to a PowerPoint Presentation

Posted on by Jeff Feiertag

To Add Slide Transitions to Your PowerPoint Presentation:

  • Switch to the Slide Sorter View.
  • Choose the slide you to which you would like to add a transition effect.
  • Choose the Transition tab on the Ribbon.
  • Choose your desired transition effect.    A symbol will appear below the slide in the right hand corner indicating a transition effect has been added to that slide.  You can preview the transition effect by choosing Preview on the Ribbon.
  • Choose Duration under the Transition tab to set a speed setting for the transition.
  • Choose Apply to All under the Transition tab  if you would like to apply the same transition effect to all the slides in your PowerPoint presentation.

Adding a Video to a PowerPoint Slide

Posted on by Jeff Feiertag

To Add a Video to a Slide:

  • Choose the slide to which you would like to add a video.
  • Choose the Insert Media Clip icon that appears on the slide.  If there is no Insert Media Clip icon on the slide, choose Insert tab on your Ribbon.  Choose the Video option.  Choose Online Video or Video on My PC.
    • An Insert Video window will appear.  Choose the location of the video clip and select your video.
  • Choose Insert to put the video in the PowerPoint slide.

Adding a Chart to a PowerPoint Slide

Posted on by Jeff Feiertag

When you add a chart to a slide, PowerPoint will automatically open an Excel window so you can enter the data to be applied to the chart.

 

To Add a Chart to a Slide:

  • Choose the slide to which you would like to add a chart.
  • Choose the Insert Chart icon that appears on the slide.  If there is no Insert Chart icon on the slide, choose Insert tab on your Ribbon.  Choose the Chart option.  This will open an Insert Chart dialog box.
  • Decide on the chart category.
  • Choose a chart type and choose OK.  This will open an Excel window.
  • Type in data that you would like to illustrate with your chart.  When you have finished inputting the data, choose Close to exit the Excel window.

Choosing Text Color for PowerPoint Presentations

Posted on by Jeff Feiertag

PowerPoint will display coordinating text colors that are designed to work with the current slide design.

To Choose Text Color for PowerPoint Presentations:

  • Select the text that you wish to edit
  • Choose Home tab on the Ribbon.
  • Click on the dropdown arrows next to the Font Color option
  • Choose your desired text color.  PowerPoint 2013 will apply the text color to the selected text.