Overtime

Recording Standby Hours and Hours Worked On-Call

Are you in an on-call rotation, earning standby pay, and wondering how to record it in MCtime? There are two different statuses to consider:

  • Standby: When you are available to work (outside of your normal shift) within the on-call period. For this status, add a row and change the Pay Code to Standby Pay. Enter the number of hours outside of your normal schedule that you did not perform any work in response to calls.
  • OT: When you do the work (outside of your normal shift) within the on-call period. For this status, add a row and keep the Pay Code as Hours Worked, but add the proper Reason Code for your group (see list below). Enter the number of hours/partial hours you worked in response to a call.

Civilian Scenario A – Standby with No Response Needed:
You were on-call (Facilities, IT and/or CMF mechanic) all day Sunday and then the morning of Monday, prior to your work day. You did not need to perform any work in response to a call.

Civilian Scenario B – Standby with 1.5 Hours of Response Work:
You were on-call (Facilities, IT and/or CMF mechanic) all day Sunday and then the morning of Monday, prior to your work day. You responded to calls and worked 1.5 hours on Sunday.

Uniformed Scenario A – Standby with No Response Needed:
You are a day worker, assigned to PSHQ and you were on-call (Facilities and/or PIO) Monday evening. You did not need to perform any work in response to a call.
Standby MCtime C

Uniformed Scenario B – Standby with 4.5 Hours of Response Work:
You are a day worker, assigned to PSHQ and you were on-call (Facilities and/or PIO) Monday evening. You responded to calls and worked 0.75 hours on Thursday evening.
Standby MCtime D

GroupStandby Reason CodeWord Reason Code
CMF MechanicsFRS072SBFRS072MR
FacilitiesFRS073SBFRS073AH
ITFRS071SBFRS071IT
PIOFRS077SBFRS077PI

Notes:

  • Only one person in your group may be in standby status at any particular time.
  • You may not be in regular work status and standby simultaneously.
  • You may not have more than 24 hours in one day, so remember to subtract any actual hours worked manually from the standby hours.

Verifying Held-on-Incident vs. Continued Backfill

When someone works his/her normal shift and goes on a call that bleeds over, past the end of his/her shift, then (s)he should add a row of Hours Worked with transfer codes as follows:

      Cost Center: The station’s cost center

      Reason: FRS060HI (Held in Incident)

When someone works overtime and goes on a call that bleeds over, past the end of his/her shift, then (s)he should not add an entry for FRS060HI. Instead, (s)he should add in continued backfill (such as FRS060FF with the station’s Cost Center).

Further, since no day may have more than 24 hours of regular Hours Worked, the individual may need to put the time (continued FRS060HI or a backfill) on the following day in MCtime.