Out of Class

Approving Working Out of Class (WOC) Hours as a Battalion Chief

Scenario: You are a battalion chief and you have received e-mail, requesting approval of Working Out of Class (WOC) hours.

  • Pull up the Crystal Report to compare the hours listed in your e-mail message to what appeared in TeleStaff, ensuring that the requested hours WOC are legitimate.
    • Go to Quicklinks | Crystal Reports | WOC Audit | Activity Audit Report.
    • Input the proper date range.
    • Note the following sample report:
      Working out of Class - CR Report
  • Log into FireApp and click the WOC button, found toward the bottom of the left-hand navigation.
  • Click the Battalion Chief Approvals button.
    Working out of Class - Role Buttons
  • Review the report details.
  • Click the Approve or Deny button.
    Note: If you choose Approve, the report will send automatically to FRS HR. If you choose Deny, e-mail will go to the individual who submitted the hours to note that the hours have been denied. Further, please input a reason in the Supervisor Notes box if you deny hours, in order to explain why you are denying the hours.
    WOC Approve and Deny window
  • Click any other FireApp menu item (including Log Off) in order to leave the screen.

Creating a Working Out of Class Report to Submit for Approval (MFF or LT)

Scenario: You are MFF or LT who has been working out of class (for at least 280 hours in the last six months) and would like to submit a report for approval.

  • Log into FireApp and click the WOC button, located near the bottom of the left-side navigation.
  • Click the Create Report button after you have created your WOC entries. (If you have not yet logged those entries, please click here for directions.)
    Working out of Class - Create Report Button
  • Check the boxes of the items you wish to include in your submission for approval.
    Notes:

    • Anything grayed out has already been submitted. If an item was denied in error, you will need to resubmit that entry.
    • All selectable items (i.e., non-gray) will appear at the top of the list.
  • Select the appropriate battalion chief from the drop-down list and click the Send to BC button.
    Note: You will not be able to send the report until you select a BC. When the items you have selected turn gray, you will know that the report has been sent. From there, you will also get an e-mail confirmation message.
  • Log off of FireApp when you are finished.

Creating a Working Out of Class Report to Submit for Approval (FF3)

Scenario: You are a FF3 who has been working out of class and would like to submit a report for approval at the end of the pay period. (Note: To cut down on the possibility for error, it is preferable for you to submit one report per pay period.)

  • Log into FireApp and click the WOC button, located near the bottom of the left-side navigation.
  • Click the Create Report button after you have created your WOC entries. (If you have not yet logged those entries, please click here for directions.)
    Working out of Class - Create Report Button
  • Check the boxes of the items you wish to include in your submission for approval.
    Notes:

    • Anything grayed out has already been submitted. If an item was denied in error, you will need to resubmit that entry.
    • All selectable items (i.e., non-gray) will appear at the top of the list.
  • Select the appropriate battalion chief from the drop-down list and click the Send to BC button.
    Note: You will not be able to send the report until you select a BC. When the items you have selected turn gray, you will know that the report has been sent. From there, you will also get an e-mail confirmation message.
  • Log off of FireApp when you are finished.

Approving of Denying Working out of Class Entries

Effective 07/01/2022, all tracking for working out of class is now performed via the FireApp Working out of Class (WOC) module.

Scenario: You have received e-mail, indicating that someone you supervise has submitted an entry for working out of class.

  • Log into FireApp and click the WOC button, located near the bottom of the left-side navigation. You will see any entries which require your attention. (Note: Do not reply to the e-mail you received about the WOC activity to be approved; they are not monitored.)
    WOC Data List for Officer
  • Click to select the one which you would like to approve or deny.
  • Review the details for the submission and click either the Approve or Deny button.
    WOC Approve and Deny window
    Note: You may not approve any entry that is greater than 24 hours, excluding Daylight Savings.

Entering Out of Class Hours in the FireApp WOC Module

Have you worked out of class (F3 as a primary apparatus officer, MFF as an officer in a station, MFF to primary unit officer while LT or LT as the sole or senior-most officer)? Effective 07/01/2022, out-of-class tracking is now done through FireApp’s Working Out of Class (WOC) module.

  • Log into FireApp.
  • Click the WOC button, located near the bottom of the left-side navigation panel.
  • Click the Member (Enter Working out of Class Activity) button.Working out of Class Role Selection
  • Fill in the necessary fields.
    New Working out of Class Entry
  • Note the following:
    • Activity Type: Select one of the four options.
      Working out of Class Entry Rank Options
      Note: The Firefighter III as a primary apparatus unit officer option will require you to select the specific incident and unit on which you worked out of class.
    • Start DateTime and End DateTime: Identify the period in which you worked out of class in this role. This entry must be equal to or less than 24 hours. If you enter a time range which is greater than 24 hours, your supervisor is directed to deny the entry, except for daylight savings. (If you need to enter time for the period after 24 hours, such as for an incident than ran over into the next day, simply input a second entry for that next day’s activity.) Since tracking is now performed through the FireApp WOC module, you may enter hours that occurred prior to July 1, factoring in a rolling six-month period. (For example, you may go back and input those hours that occurred before July 1 in order to have all of your data in one place, to submit for payment.)
    • Activity Hours: This field will auto-calculate, based upon the start and end times.
  • Click the Send to Superv(isor) button, located at the top of the screen.
    WOC Send to Supervisor Button
    Notes:

    • This will send e-mail to your assigned supervisor. If your supervisor is on extended leave or you need to change supervisors for some other reason, you may search for another officer by using the Supervisor FSID field.
    • If you make a mistake and switch to another FireApp module (effectively saving this entry without sending it to your supervisor), you may return to the WOC module and continue the entry. Additionally, if you made an error and want to have the record removed from the database, simply submit a TSR to request the entry be deleted. Please be as specific in the description as you can.