Office

Customizing Margins in a Word Document

Posted on by Jeff Feiertag

To Create Custom Margins:

  • Choose Page Layout tab on the Ribbon.  Under Page Layout, choose Margins.  A Margin Gallery will appear.
  • Choose Custom Margins on bottom of the Margin Gallery.  A Page Setup dialog box will appear.
  • Use the spin arrows  to increase/ decrease your margin settings for the top, bottom, left, and/or right margins of your document.  You may also type your exact margin measurements in the box.
  • Apply these measurements to the entire document or from this starting point.
  • Choose OK to apply the margin settings to your document.

Adding Headers and Footers to a Word Document

Posted on by Jeff Feiertag

To Add Headers and/or Footers:

  • Choose the Insert tab on your Ribbon.
  • Choose Header/ Footer option under the Insert tab. This will open a header/ footer gallery. Choose your desired header/ footer style from the gallery and apply to your Word document.
    • The text in your document will become dim.  The header/ footer area will appear with information prompts.
  • Type text in header/ footer information prompts.
  • Choose Close Header and Footer on your Ribbon.

You may want to omit the header and or footer from the first page of your document.

To Omit the Header/ Footer from the First Page of Your Document:

  • Choose the Insert tab on your Ribbon
  • Choose the Header/ Footer option under the Insert tab.
  • Choose the Edit Header/ Edit Footer option.
  • Choose Different First Page box in the Options group.

Inserting and Formatting a Table in a Word Document

Posted on by Jeff Feiertag

To Insert and Format a Table:

  • Determine where you would like to place the table in your document
  • Choose the Insert tab on the Ribbon.
  • Choose Table.  This will display a Table Grid.
  • Decide on the number of rows and columns you would like to have in your table.  Your table will open in your Word document.
    • A new tab Table Tools will now appear in your Ribbon
  • Choose Table Tools tab to change the borders, border size, shading, etc. for your table.

 

Tracking and Reviewing Word 2013 Document Changes

Posted on by Jeff Feiertag

To Turn on Tracking:

  • Choose the Review tab on the Ribbon.
  • Choose Track Changes to begin monitoring for edits/ changes made to the document.
  • The user may now begin to edit the document.  When edits/ changes are made to a document, a red vertical bar will display in the left margin next to the area where changes were made.

To Review Changes:

  • Find a red vertical bar in the left margin and click on it.  This will change the view of the document and any edits/ changes will now appear on the screen.
    • Additions to the document are a different color text and underlined.
    • Deletions to the document are a different color text with strikethrough formatting.
  • Move the cursor to the beginning of the document.
  • Find Track Changes under the Review tab on the Ribbon and choose Next.  Choosing Next will highlight the first edit/ change made to the document.
  • Decide whether to Accept the change to the document, or Reject the change to the document.
    • Choosing to Accept the edits/ changes will automatically change the document.
    • Choosing to Reject  the edits/ changes will automatically revert the document back to its original state.
    • Repeat the above step until you have reviewed all the edits/ changes made to the document.

You may decide that you would like to accept all edits/ changes made to the document

  • Find Track Changes under the Review tab on the Ribbon.
  • Click on the arrow below the Accept option and choose Accept All Changes.

If you would like to see who made each edit/ change to the document:

  •  Click on Track Changes under the Review tab on the Ribbon and choose Reviewing Pane.  Reviewing Pane will display the types of edits made and the person who made the edit/ change.

When you are finished reviewing the edits/ changes to the document:

  • Click on Track Changes under the Review tab to turn this feature off.

 

Noting the New FRS Distribution Lists (March 2015)

Posted on by Jeff Feiertag

We now have some new distribution lists!

You are probably aware that group for the higher ranks have been in place for a long time (e.g., #FRS.Assistant Chiefs, #FRS.Captains, etc.) but we now have distribution lists for lower ranks, too:

  • #FRS.Master Firefighters
  • #FRS.FireFighters

There are others, too:

  • #FRS.CMF Staff
  • #FRS.PSTA Staff