Excel Upgrade

Printing the Battalion Line-Up from the DOC Log

Want to print the exported spreadsheet from the battalion line-up module of the DOC Log? The spreadsheet doesn’t work very well with default settings and so you’ll need to tweak a few things. Try this:

  • Click the Page Layout tab at the top of the screen.
  • Click on Margins (in the Page Setup section).  At the bottom of the menu that appears, choose Custom Margins.
    Custom Margins Option in Ribbon
  • Change the settings to:  Left: 0, Right: 0, Top: .5 and Bottom: .5
  • In that same window, click Center on Page Horizontally.

    Excel Margins for DOC Log Line-Up

  • Click the OK button.
  • While still in Page Layout tab, set Width to 1 page  and set Height to 1 page (in the Scale to Fit section).

    Custom Width and Height

  • Click the View tab.
  • Select Page Break Preview (toward the left side of the ribbon).  If a dialog box appears, click Do Not Show Again and then OK.
  • You will see a blue margin line on the far right side of the document.  Drag that blue line to the left, all the way to the edge of the document where the blue shaded text box ends.
  • Execute the Print command.

Note: To return to the previous view so that you do not see Page 1 written across the spreadsheet, select Normal, which is located next to Page Break Preview on the Page Layout tab.

Once you successfully print the first one, to print the additional battalions for your road pack, follow a similar process:

  • Click the Page Layout tab and click Margins.
  • Select Last Custom Setting (the first item in the list).
  • Set Width to 1 page and Height each to 1 page while still in Page Layout, as you did earlier (above).
  • Click the View tab and select Page Break Preview . You will see a blue margin line on the far right side of the document.  Drag that blue line to the left, all the way to the edge of the document where the blue shaded text box ends.
  • Execute the Print command.

Creating a Chart Using Excel: Using the Quick Analysis Button

To Create a Chart in Excel Using the Quick Analysis Button:

  • Choose the data on the Excel worksheet that you want to include in your chart.
  • Choose the Quick Analysis icon.  A dialog box will appear on your screen.
  • Choose Charts option.
  • Preview the different types of charts by moving your  mouse over the various examples.  If you want to see more examples of charts, choose More Charts option.
  • Choose your chart layout from the options and click on it.  The chart will be inserted into your Excel worksheet.

Creating a Chart Using Excel: Using the Ribbon

To Create a Chart in Excel Using the Ribbon:

  • Choose the data on the Excel worksheet that you want to include in your chart.
  • Choose the Insert tab on the Ribbon.
  • Choose Recommended Charts on the Ribbon under the Insert tab.  An Insert Chart dialog box will display on your screen.
  • Choose a chart from the Recommended Charts or choose All Charts to see the entire library of charts.
  • Choose OK.  A chart will be created and placed in your Excel worksheet.  A Chart Tool tab will also appear on your Ribbon.
    • The Chart Tool tab will allow you to add options to your chart including titles, apply filters, or change the look of your chart.

Using AutoSum to Total Cells Using Excel

To Use AutoSum to Total Cells:

  • Choose the cell where you would like to display the total.
  • Choose the Formulas tab on the Ribbon.
  • Choose the AutoSum option on the Ribbon under the Formulas tab.  AutoSum will determine the formula to total the appropriate cells.
  • Hit the Enter key on your keyboard or click on the Checkmark to use AutoSum to calculate the totals.  The total will display in the cell you choose in the first step.

Applying a Function Using Excel

To Apply a Function Using Excel:

  • Choose the cell where you want to use the function.
  • Choose the Formulas tab on the Ribbon.
  • Choose the Insert Function option on the Ribbon under the Formulas tab.  An = sign will appear in the cell to let you know that a formula will follow.  A Insert Function dialog box will also appear.
  • Type the description of the function you want to use and choose Go to see a list of possible functions.
  • Choose the Function you want to use in your Excel document and choose OK.  A Function Argument dialog box will appear on your screen.
  • Choose the cells for each argument.  When you finish building the arguments, choose OK.

 

Creating a Formula in Excel

To Create a Formula to Perform a Calculation in Excel:

  • Choose the cell where you would like to apply the formula.
  • Type = into the cell.  You will be able to see the formula that you are inputting in its entirety in the Formula Bar, as well as in the cell.
  • Choose the cell that you would like to include as the first cell in your formula.  Excel will automatically place the cell into the formula.
  • Choose an Operator to be used in the formula (+, etc.).
  • Choose the next cell that is to be used in your formula.  Repeat the above step and this step for each cell and operator that needs to be added to your formula.
  • Hit Enter on the keyboard or the Check Mark on the Formula Bar to accept your formula.

Freezing Column and Row Titles on the Screen

To Freeze a Column and Row Title on the Screen when Using Excel:

  • Choose the cell to the right of the column and below the row you want to be visible on the screen at all times in order to freeze both a column and a row.
  • Choose the View tab on the Ribbon.
  • Choose the Freeze Panes option on the Ribbon under the View tab.
  • Choose Freeze Panes to freeze both the column and the row.  If you would like to freeze just the row of column headings, choose Freeze Top Row, or if you would like to freeze the column of row titles,  choose Freeze First Column.    Freezing Column and Row Titles does not affect the printing of the document.

MS Excel 2003 -> 2007 Chart

Excel 2003 Location  Excel 2007 Location
Chart ObjectsChart Tools | Layout
Format Selected ObjectChart Tools | Format | Current Selection | Format Selection
Chart TypeChart Tools | Design | Type | Change Chart Type
LegendChart Tools | Layout | Labels | Legend
Data TableChart Tools | Layout | Labels | Data Table
Series in RowsChart Tools | Design | Data | Switch Row/Column
Series in ColumnsChart Tools | Design | Data | Switch Row/Column
Angle ClockwiseHome | Alignment | Orientation | Angle Clockwise
Angle CounterclockwiseHome | Alignment | Orientation | Angle Counterclockwise