Pay Period Close

Pay Period Close Checklist (Revised 2014-12)

Overall Review of a Group of Timecards

  • Total Hours Toward Schedule is accurate for their work assignment
  • Negative hours in the Totals and Schedule tab
  • Regular Hours with overtime codes
  • Light Duty hours should have appropriate Reason Code
  • Overtime entries and approvals
  • Comp Leave Supplemental
  • Pay Code Moves
  • Personal Days
  • AWOL Hours
  • HDP/CLH
  • Terminated Employees
  • Timecard Approvals

 Review of Overtime

  • Overtime Hours have the CC and Reason Code
  • Overtime approvals on the correct date and for the correct amount of hours
  • Overtime approvals or Overtime approved as “ALL”
  • Overtime approvals are not duplicated

 Review of Comp Leave Supplemental

  • Comp Leave Supplemental is recorded as a Pay Code Move

 Review of Pay Code Moves

  • OT to Comp with identical To and From account codes and on the correct date
  • Comp to OT with identical To and From account codes and on the correct date
  • HDP to CLH on the correct date and does not include To and From account codes
  • Pay Code Move to correct an incorrect Pay Code Move
  • Pay Code Move to Bereavement is not selected inadvertently
  • Pay Code Move to change a leave type to Comp Leave Supplemental
  • Pay Code Move to change the hours on one specific day at a time

 Review of Personal Days

  • Personal Day is recorded as a Pay Code Edit

Review of AWOL Hours

  • Pay Code Move is done if the cascade of leave caused the AWOL Hours
  • AWOL Hours remain if legit AWOL and appropriate notifications made

 Review of HDP/CLH

  • Timecard displays the holiday
  • Pay Code Move to CLH on the correct date and does not include To and From Codes

 Review of Terminated Employees with Hours Worked

  • Hours must correspond with termination date

Review of Employee / Manager Approval on Timecards

  • Employee and Manager must approve timecards